Projects & pipelines
Your own pipelines with stages and tasks that create themselves when a project enters a stage. Projects on Kanban boards, a work plan and milestone payments.
New: voice AI assistant
Just say it.
MyAgent gets it done.
Business software set up exactly for your company. Projects and pipelines, people and timesheets, documents and invoices in one place. Controlled by voice.
“Prepare the invoice for Cologne from the approved hours.”
One system, built around the way you work. Projects, people, documents and money in one place. No Excel, no WhatsApp, no retyping.
Voice AI assistant
Talk to it
like a colleague.
The assistant lives across all of MyAgent. It does anything you would otherwise click through: assigns tasks, schedules crews, finds missing timesheets, prepares invoices. And it answers you out loud. It also helps you write emails and documents.
Send Novak's crew to Cologne tomorrow at seven and let them know.
Done. Six people are booked for 7:00 at Cologne Hall and everyone got a message. Kubat's forklift certificate is expiring, though. Should I swap him out?
Put Horak in. And prepare last week's invoice.
Horak is booked. The invoice for 460.5 approved hours is ready. Shall I send it?
Listening
Try asking:
English, German, Czech
On desktop and mobile, even on site.
Only what you're allowed
The assistant has the same permissions as the user.
Asks before it sends
Invoices and bulk changes only with confirmation.
Every step logged
Everything in the audit trail, fully traceable.
Tour
Take a look inside.
This is an ordinary day in MyAgent.
My work in one place: calls, meetings, tasks and deadlines. Filter by whatever is urgent right now.
Overview
Search by name, number, email…
My workOnly mine ▾
Type
When
- Call the site manager about a disputed hourBrantel Construction LtdToday 9:30
- Site inspectionKorala ResidencesToday 13:00
- Send the quote for racking installationVorlik Industry a.s.Today
- Upload safety training for the Horák crewHorák crewOverdue
- Timesheet close for week 42All crewsFri 17:00
- Confirm the new welder's start dateRecruitingTomorrow 8:00
Nothing to do here.
Office, unassigned
Sales 2Deadlines 3Watch 16To approve 11
Pipeline: Turnkey installation+ Create new
Click a card: the project moves to the next stage and that stage's tasks are created automatically.
Conversations+ New conversation
Hours worked this month20 Oct
Overdue invoices19 Oct
Who is in Kolín next week17 Oct
Ask anything about your company's data. Every answer links to the records it came from.
Ask about contacts, projects, tasks, invoices, hours…
October 2026‹Today›+ New event
External calendar accounts+ Google+ Microsoft
Assignments+ New assignment
| Name | Client | Start | Teams | Hours |
|---|---|---|---|---|
| Lagerhalle Kestrel 3Gewerbepark Ost 7 | Kestrel Logistik GmbH | 19.10.2026 | South crew | – |
| Steel structure assemblyAreál Sorvenka | Brantel Construction Ltd | 12.10.2026 | North crew | 130 h |
| Racking installation KolínKolín hall | Vorlik Industry a.s. | 19.10.2026 | North crew | – |
| Distributionszentrum VarnowLeipzig | Varnow Handel GmbH | 02.11.2026 | South crew | – |
| Korala ResidencesPrague 9 | Lindvar Construction | 03.02.2026 | North crew | 1,240 h |
| Roof renovation OstringMunich | Ostring Immobilien GmbH | 03.03.2026 | South crew | 860 h |
| Distributionszentrum Varnow ILeipzig | Varnow Handel GmbH | 27.04.2026 | North crew | 2,310 h |
OV
Ondřej VlasákInstaller · North crewTeam leader
Start date17 Jan 2026
ContractFull-time
Assignments2 running
Timesheets
LessMoreAwaiting approval
Equipment
Van 3.5 tVehicle · inspection to 05/2027
Rotary hammer RH-60Power tool
Documents with expiry
Safety trainingValid until 03/2027
Forklift licenceExpires in 14 days
Everything below is clickable. Sample data.
Made to fit
The system fits your company.
Not the other way round.
MyAgent isn't a box you have to squeeze into. The core is ready and the rest is set up around you. The people who build it are the people you talk to, so a new requirement is usually working within a few weeks.
01
Nobody in between
You describe the problem directly to the person who will write it. No tickets, no middlemen.
02
Days and weeks, not years
Small changes in days, a whole new area of the product in weeks.
03
Part of the system
What we build for you uses the same records, permissions, documents and history as the rest of MyAgent.
04
No developer needed
Project stages, document templates, folders, tags, onboarding questions and dashboard cards are yours to change.
Built for one customer, now used by other companies too:A common data environment to ISO 19650Membership management for associationsCommission calculation from deals
We set it up for you.
And keep improving it.
01
We map your work
How a job starts at your company, who does what, and where time gets lost today.
02
We tailor it
Pipelines, roles, document templates and modules made for your operation.
03
We train your people
Office, supervisors and workers. On site, in their language.
04
We grow with you
A new requirement? Small things in days, a whole new area in weeks.
Built for your industry.
Crews on site. Hours without arguments.
Paper timesheets, the site manager signs them at month end and every hour is up for debate.
„How many days after month end does your invoice go out?“
- Hours with location and time straight from site
- Site manager approves in the portal
- Certificates and job documents in one place
- Invoice on the day of approval
Dozens of people at different clients. One overview.
Every client sends hours differently and the office matches them to payroll and invoices by hand.
„How many hours a month do you spend matching timesheets?“
- One timesheet format for every client
- Clients approve their own workers' hours
- Payroll and invoicing from one source
- See who is deployed where
Technicians in the field. Reports signed on the spot.
Reports get lost, signatures go missing and jobs never get invoiced.
„How many jobs a year go unbilled because a signature is missing?“
- Service report signed on the phone
- Hours and materials straight to the job
- Clients see their full service history
- No unbilled work
Drawings and models. Always the current version.
Drawings and models travel by email and nobody is sure which version is current.
„Do you know which version of every drawing is current?“
- Common data environment to ISO 19650
- Work in progress, shared, published and archived states
- Viewing and markup for IFC, DWG and PDF
- Model validation against the client's requirements
One system.
Instead of five apps and Excel.
Client portal
Clients see and approve hours, documents and invoices in their own portal, with nothing to install.
Documents & e-signature
Contracts, reports and handover forms from templates, signed online.
People & certificates
Crews, deployments and every worker's documents in one place, with alerts before they expire.
Audit trail
Who changed what and when, with old and new values.
Three languages
Worker, office and client, each in their own language.
Your brand
Your logo, colors and email. Clients see your company.
One job
From the first email
to money in the bank.
Everything is filed on one record. Nothing is retyped and nothing has to be sent again.
01 / 06
Enquiry
The email arrives and files itself against the person who sent it. In Sales it becomes an enquiry.
Job record · Kolín hall
- 01EnquiryEmail from Vorlik Industry a.s.
- 02ProjectProject Kolín hall · 4 stages
- 03ContractWorks contract · signed
- 04On site460.5 h · 3 crews
- 05ApprovalHours approved 14:52
- 06InvoiceINV-2026-0412 · sent
All features
Everything MyAgent can do.
In one place, with one login.
MyAgent is an ERP for small and mid-sized companies: one place for the work, the people, the paperwork and the money. The foundation is people, jobs and timesheets; you switch on further modules as your company needs them.
01Work
Sales
Enquiries from your website, email and bookings in one inbox. Deals on a board with stages and a forecast. A won deal becomes the job.
Tasks
Tasks for individuals or whole crews, with photos and automatic reminders, in one place across the system.
Calendar & booking
A calendar that syncs with Google and Outlook. Clients book a meeting through a link, against your real availability.
Guided processes
Step-by-step guides with pictures, such as onboarding a new worker or handing over a job, so nothing gets missed.
02People
People & crews
A profile for every worker with contact details, contract, deployments and documents. Crews with a leader, assigned to jobs.
Time tracking & timesheets
Enter hours manually or clock in and out with one tap, including location. A crew leader can log hours for the whole crew, and night shifts count correctly.
Client approval
The client approves hours or disputes an entry with a comment. Per person when you supply staff, per crew on contract work.
Period locking
After the close, an administrator locks the week. Hours can no longer be changed quietly until it is reopened.
Recruiting
Staffing requests, candidate sign-up through your website, access for recruitment agencies and the path through to placement.
Equipment & vehicles
Tools, machines and vehicles, who they are assigned to, and roadworthiness inspection dates.
03Documents
Documents from templates
Your Word file as the template. Contracts, reports and handover forms are filled with data from the system, output as DOCX or PDF.
E-signature
Sign documents with workers, clients and partners online, without printing and scanning.
Expiry tracking
Certificates, training records and other documents with an expiry date. MyAgent warns you before they run out.
Secure drive
Company files stored with the people, jobs and clients they belong to. You can also connect them as an ordinary network drive.
04Money
Invoicing
The invoice from approved hours. Number series, VAT per line, credit notes, reminders, recurring invoices and part payments.
Margin & reports
Hours, costs and invoices on the job, so you see the margin while the work is still running. Cash flow, revenue and commissions on your own business year.
05Communication
Email in the system
Your own mailbox inside MyAgent. Inbound mail files itself against the contact, sending can be scheduled and AI helps you write.
CRM
Companies, contacts and the history of the relationship in the same place as the jobs and the people who deliver them.
Chat & notifications
Internal chat for the company and notifications in the app and on your phone. Everyone chooses what they hear about.
06AI & technology
Voice AI assistant
Control the whole system by voice in a normal conversation. The assistant answers and asks before important steps.
Mobile app
An app for workers to log hours and clock in and out. All of MyAgent installs as an app on phone, tablet and desktop.
Industry add-ons
A common data environment for construction to ISO 19650, IFC and DWG viewing, and validation of models against requirements.
API
An open interface, for example for enquiries from your website or a link to another system.
Audit trail
Every change shows who made it, when, and the value before and after.
Everyone sees only what's theirs.
Six roles, clear permissions.
Invite your whole chain of collaboration into MyAgent. Each role has its own view and its own rights.
01
Owner
The whole company in one place: people, jobs, hours, invoices and settings.
02
Manager / administrator
Schedules crews, checks and locks timesheets, prepares invoices and documents.
03
Worker
Logs hours and attendance, sees own tasks and documents, signs online.
04
Client
Approves or disputes hours in their own portal and sees documents and invoices.
05
Agency
A recruitment agency sees your open staffing requests and submits candidates.
06
External partner
A subcontractor or partner with access only to what you share with them.
Excel and WhatsApp, or MyAgent?
You see the difference every month.
| Paper, Excel, WhatsApp | MyAgent | |
|---|---|---|
| Logging hours | On paper or in a message, the office retypes | Worker logs on the phone, the office retypes nothing |
| Client approval | Signature at month end, emails back and forth | Approve or dispute in the portal, per person or per crew |
| Disputed hours | Arguing from memory | Comment, time, location and change history |
| Invoicing | Assembling paperwork by hand | Invoice from approved hours |
| Documents & signatures | Print, sign, scan, file | Templates and e-signature |
| Certificates & training | Whoever happens to remember | An alert before they expire |
| Overview for the owner | Only after month end, once someone builds the spreadsheet | Anytime: who works where and what is billable |
| Traceability | None | Complete audit trail |
| Languages | Whatever the spreadsheet author used | English, German, Czech with automatic translation |
Do the math.
We calculate conservatively. Half the time spent on timesheets, half the lost hours, interest on money that arrives 10 days earlier.
Assumptions: office hour €45 incl. overheads, 1% of hours currently go unbilled, interest 8% p.a. Excl. VAT.
Office time–
Recovered hours–
Cash 10 days earlier–
Potential savings per month
–
We handle onboarding.
We need 6–8 hours of your time over six weeks. The rest is our work, with deliverables you keep.
Go-live guarantee
If we don't launch invoicing from timesheets within 60 days through our fault, you only pay the licence from go-live.
- Week 1
Process mapping
You get a document showing how hours turn into invoices at your company.
- Weeks 2–3
Setup & data migration
Roles, approvals, templates. People, jobs and clients from Excel.
- Weeks 3–4
Invoicing and accounting
Number series, invoice layout and hand-over of documents to your accountant.
- Weeks 4–5
On-site training
Office, supervisors and crew leads.
- Week 6
First month-end close with us
We're there when the first invoice goes out.
Data in the EU
Servers in Czechia and Germany, daily encrypted backups.
GDPR
Data processing agreement.
Your data is yours
Export anytime, free.
Nothing to install
Runs in the browser and as an app on your phone.
Invoicing
How to invoice hours worked faster: from timesheet to invoice in one day
Where the days between month end and a sent invoice disappear, and how to cut the path from timesheet to invoice down to one day.
TimesheetsTimesheets: what they should include, how to keep them and how to get client approval
Which fields belong on a timesheet, the most common mistakes and how to get it approved by the client without endless emails.
Time trackingTime tracking for field workers: paper, spreadsheet or app?
What EU case law says about recording working time and how to do it for people working on sites, assembly jobs and at clients.
Questions.
Anything you do in MyAgent on a computer: assign tasks, schedule crews, find missing timesheets, prepare invoices or documents. It can only do what the speaking user is allowed to do, and it asks before important steps.
Clocking in and out is one tap on their phone, in their language. You can start with a pilot on one crew.
No. You keep your accounting software. MyAgent handles everything before the invoice and the invoice itself: number series, sending by email, reminders and payments. Direct connectors to SevDesk and POHODA are in preparation.
About 6–8 hours over six weeks. We do the setup, data migration and training.
No. They get a link to their portal and approve hours in the browser, for free.
In the EU: servers in Czechia, files in Germany. Every company has its own separate database, traffic is encrypted and an encrypted backup is made every night with a different provider. Nothing is permanently deleted, so removed records can be restored. AI features are switched on only for companies that want them. You can export your data at any time, even after the contract ends.
We set the price after a short walkthrough, based on the number of people, the modules and the scope of onboarding. You get the proposal within 24 hours.
Yes. You define pipelines yourself: stages, the tasks in each stage and their deadlines. Every new project then starts with the workflow ready. A task can even act on its own, for example open the invoice for the project or close itself when the client replies to an email.
No. The core is ready and works straight away, but we set up every company the way it works. Whatever is missing we build as a full part of the system, with the same permissions, documents and history.
No. Timesheets are the core, but MyAgent is an ERP for small and mid-sized companies: sales, projects, tasks, calendar, documents, e-signature, email, recruiting, equipment and reports. We switch on the modules you need.
Yes. Small changes take days, a whole new area takes weeks, and it becomes a full part of the system. Much of it you can also set up yourself: stages, templates, folders and tags.
Yes. Workers have a mobile app to log hours and clock in and out. All of MyAgent installs as an app on phone, tablet and desktop.
The basis is people, crews, jobs and timesheets. Further modules such as invoicing, client approval, documents, e-signature, CRM or recruiting are switched on as your company needs them. We go through it together in the walkthrough.
The client sees the hours worked in their portal. They can approve each entry or dispute it with a comment. Disputed hours are resolved before they reach the invoice.
Yes. Besides owner, managers, workers and clients, MyAgent has roles for agencies and external partners. Everyone sees only what you share with them.
Yes, in English, German and Czech. Text entered by users can be translated automatically, so a Czech worker and a German client understand each other.
Yes. Every company gets its own workspace with its own logo, language and sender email identity. Your clients see your brand.
We'll show you.
In your operation.
We'll walk through one of your months together, from timesheet to invoice. You'll have a proposal within 24 hours.